Executive Assistant to CEO
aThemes
Want to work alongside a CEO in a highly autonomous, flexible remote work startup environment with a smart and friendly team?
About the Role
I'm Charlie, the CEO of aThemes, and I'm looking for an Executive Assistant to help me manage my most valuable asset: my time. You will learn the ins and outs of what it takes to run our business and will act as my gatekeeper, handling everything that comes my way and identifying what needs to be escalated, what decisions I have to make and by when. With your support, you will enable me to focus on leading the company and building out our business strategy as we grow.
This is an ideal position for an ambitious executive assistant who’s excited to work closely with a CEO of a growing startup, wants to be involved with all aspects of the business, thrives on driving projects forward with minimal direction and is excited to see the role evolve as the company grows.
About aThemes
We are aThemes and we create well-designed and easy to use WordPress themes and plugins to help people have an awesome online presence. We also run a high-traffic blog about WordPress and online marketing.
Why Work for Us?
- We are a 100% remote and nimble team of ten talented people from around the world.
- We are 100% self-funded and profitable since day one.
- We make smart and thoughtful decisions to help us grow at a sustainable pace.
- We offer a very autonomous, flexible remote work environment with competitive compensation.
Your Primary Goals
- Enable the CEO to focus on company strategy by handling his inbox, task management, admin and project work.
- Manage the team inbox (not technical support as we have a dedicated team for that). You’ll be the first face of the company people will interact with.
You will be successful in this role if:
- You love problem solving and thrive in the ambiguous. No two days will be the same and that excites you. One day, you may be asked to research and make recommendations for a new tool, service or project we’d like to explore, and another you might be helping us screen candidates.
- You are extremely attentive and run a tight ship when it comes to project management, organization and details. Not even a spelling error can escape your eagle eyes.
- You have a natural knack for enabling your boss to focus on company strategy and vision by proactively handling all potential distractions. You understand the bigger picture and help them prioritize and stay focused on high value work.
- You have a professional and mature communication style that executives trust to represent their voice when responding on their behalf. You are tactful and resourceful and resolve 95% of an executive’s inbox and only escalate the truly necessary.
- You pride yourself on your ability to manage up, troubleshooting whatever you can in advance, and presenting possible solutions with research to back up your recommendations.
Requirements
- 3+ years experience as an executive assistant, preferably to a CEO/Founder within a remote and/or startup environment
- Strong attention to detail and highly organized
- Ability to prioritize and manage multiple projects and meet deadlines
- Tech-savvy and quick to learn new things
- Proactive problem solver
- Professional communicator
- Ability to work on own initiative with little direction
To start, we are ideally looking for someone who can commit up to 20 hours a week to this role (with opportunity to increase hourly dependent on your success and mutual fit).
This is a 100% remote role. You can live anywhere in the world, but you must be available on weekdays between our core working hours of 10am-2pm CET (Central European Time) so you can interact with the CEO and the rest of the team.
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