Executive Assistant
BBE Marketing Inc
We’re hiring an Executive Assistant to work directly with the CEO. In this dynamic, high-visibility role, you’ll drive efficiency and productivity for our CEO, ensuring the company operates with utmost effectiveness. The ideal candidate is passionate about executive operations and understands the invaluable asset of this role to a rapidly growing company.
You will:
- Act as proxy for communications, answering general questions and referring routine matters to appropriate parties and then following up to ensure proper disposition.
- Be the primary contact for scheduling, actively managing calendars in such a manner that the CEO can complete his obligations in an organized and efficient way.
- Support the CEO’s recruiting activities, communicating directly with candidates and collaborating with scheduling interviews
- Be involved in end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking and communication
- Collaborate with other team members to expand organizational communication and efficiently plan and execute milestones and events across team.
- Work with team members to document their processes and upload them into Confluence
- Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities
- Assist in marketing campaigns involving social media, blog content, and online advertising
You will love this role if:
- You have experience supporting executives (CEO, COO) in a fast-paced, high growth environment
- Thrive in a remote-first environment
- You’re a self starter who can seamlessly create structure out of ambiguity
- You treat privileged information with care. You can be trusted with sensitive company data
- You’re an excellent written and verbal communicator who can work with people from different backgrounds
- You are a creative problem-solver. When something goes off the rails, you jump in with ideas and a strong will to make things happen.
- Experience in managing multiple tasks and projects independently with minimal supervision
- You like to collaborate. You think three steps ahead and anticipate people's needs and enjoy helping others and making their priorities your own.
About us:
BBE Marketing provides products and services to help businesses connect with celebrities and influencers. We are a small, fast growing company who is passionate about our mission.
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