Operations Assistant

Responsibilities

• Management of founder’s inbox, maintain organization and cleanliness
• Draft and/or send responses when appropriate
• Regularly share an overview of messages; surface important messages to founder
• Add pertinent invites to founder’s calendar / collaborate with personal assistant on calendar

• Collaborate with founder to create an excellent client experience 
• Distill 1) Loom recordings from founder or clients and/or 2) notes from meetings into usable documents or action items (we are very open on how to further automate this)
• Offer process optimization suggestions 
• Create and manage systems (some are already in existence - we are big into systems, automation and minimizing mundane work as much as possible) 

• Assist with establishing operating cadence in various tools such as Airtable, Asana, etc. 
• Help ensure tasks are completed and on time

• Send contracts and invoices as needed (some of this is being automated right now)
• Pay invoices as needed
• Run financial reports

• Collaborate with personal assistant on other items as needed
• Assist with other tasks that may arise from time to time or as your role grows 

Requirements

• Highly organized
• Strong time management
• Self-starter
• Attention to detail
• Quality communication

• Previous experience in an administrative role (executive assistance, virtual assistance, operations, etc.)
• Google Suite (Docs, Sheets, Calendar, etc.)
• Slack
• Asana
• Zapier
• Airtable (or, at least, Excel/Google Sheets)
• Remote work experience
• Project management experience

• You’re willing to nerd out about remote work productivity, systems creation, psychology in business  (extra bonus if you’ve used Zapier along with this)
• You’re interested in working for a mission driven organization
• You take your work more seriously than you take yourself
• Your obsession with spreadsheets (Airtable is even better) and organization weirds out your friends
• You are a Slack gif guru