Remote Executive Assistant

Responsibilities

• Confidentiality and Discretion: Uphold the highest level of confidentiality and professionalism regarding all business and personal matters related to the company and its executives.
• Schedule and Prioritization Management: Maintain and manage a time-blocked schedule, ensuring optimal time management and prioritization for executive team members.
• Communication Consolidation: Monitor and consolidate messages from Slack and other communication platforms, highlighting critical information and ensuring timely responses.
• Travel and Event Coordination: Handle the logistics of both business and personal travel, including booking, itinerary creation, and event planning (e.g., retreats, vacations).
• Meeting Management: Prepare for and follow up on executive meetings by taking detailed notes, pointing out actionable items, and ensuring accountability for agreed-upon tasks.
• Home Management: Serve as a house manager, coordinating relevant activities and responsibilities as required.
• Record Keeping: Monitor PTO, manage surveys, and issue checks while maintaining comprehensive and accurate records.
• Proactivity and Protection: Act as a proactive force, anticipating needs and issues before they arise, and take protective measures to guard the executive team's time and focus.
• Negotiation and Review: Utilize negotiation skills in various scenarios and assist in reviewing the hiring pipeline, providing input and feedback as necessary

• CEO is located in Orange County, California and needs availability from 8:30AM - 5:30PM Pacific time
• Minimum of two years experience as a virtual executive assistant, administrative assistant, or similar role
• Willingness to seldom work weekends and evenings
• Exceptional organizational and time management skills
• Excellent verbal and written communication skills
• Experience using online communication tools, like Slack, Google Meet, Notion and other relevant software applications
• Strong attention to detail and problem-solving abilities
• Ability to handle multiple tasks and prioritize effectively in a dynamic work environment
• High level of professionalism and ability to maintain confidentialit

• Join a diverse and boutique team of 65 driven individuals spread across 15 states and 9 countries
• Be part of a fast growing company filled with career growth opportunities
• Collaborate with a team of dynamic, passionate, and fun individuals in a supportive and creative environment